Procedure: Grant Guidelines, evaluation process and criteria

Prince Claus Fund for Culture and Development     

The Prince Claus Fund believes that culture is a basic need and actively seeks innovative, quality cultural projects in spaces where resources and opportunities for cultural expression, creative production and research are limited and/or threatened.

One of the core activities of the Prince Claus Fund is to fund cultural initiatives through calls for project proposals in the field of culture and development.

In addition to being a financial partner, the Prince Claus Fund contributes its expertise and its extensive network to its collaborations and grants recipients. 

CLOSED CALL: Please note that the call 'The Future is Handmade: Re-Designing Crafts' is now closed. We will announce the selected grantees in October 2014. Please note that only proposals received by 20 June 2014 will be considered.

The Future is Handmade: Re-Designing Crafts

GSRD Foundation and the Prince Claus Fund are delighted to announce The Future is Handmade: Re-Designing Crafts - a joint collaboration supporting cultural and artistic initiatives related to reinvigorating traditional crafts in Bangladesh.

The call was open from 20 April 2014 to 20 June 2014 to (creative) entrepreneurs based in Bangladesh doing pioneering work in the field of crafts.                                                                                                

This joint collaboration wishes to:

-enrich existing creative/artistic practices linked to artisan handicrafts in Bangladesh;

-support innovative cultural entrepreneurship in the development and production of handicrafts;

-support groundbreaking crossovers in the field of handicrafts (across different artistic disciplines);

-enable vocational training and knowledge-sharing to foster understanding on the impact of crafts within communities;

-encourage socially-relevant interventions enabled through crafts; and/or

-develop new meanings and relevancies for handicrafts in terms of environmental protection and economic benefits to the local communities.      

The theme The Future is Handmade: Re-Designing Crafts is deeply enrooted in the qualitative artistic tradition and cultural heritage of Bangladesh and the region. What makes craft unique and valuable is the preference for the human hand over the industrial process.

Artisanal practices serve as a way of reaffirming cultural identity.  Young artists in today’s global world draw upon crafts and design to generate societal/cultural solutions for the future.

We therefore encourage (cultural) entrepreneurs and young artists to look ‘outside the box’, dare to re-design and/or rediscover crafts.

The Future is Handmade: Re-Designing Crafts will focus its support on innovative, qualitative and socially relevant cultural initiatives and is jointly funded by the GSRD Foundation and the Prince Claus Fund.

The Prince Claus Fund and the GSRD Foundation support each initiative with an average grant of 15.000 Euros.

The deadline for submission was Friday, 20 June 2014 at 23:59 (Amsterdam time). Only applications received before the deadline will be considered. Grantees will be notified by 19 October 2014. 

Examples of potential projects:

- Training of young entrepreneurs in innovative ways looking into traditional crafts and redefining their use;

- Maintaining and transmitting the rich heritage of traditional skills by highlighting their importance for the future;

- Supporting workshops focused on business/marketing skills for the developments of businesses linked to crafts;

- Supporting the development of a particular innovative product.

Timeline The Future is Handmade: Re-designing Crafts

Call opens 20 April 2014

Call closed 20 June 2014

Latest notification to grantees 19 October 2014



• Support is only given to individuals and organisations based in Bangladesh;

• The Prince Claus Fund and the GSRD Foundation invite all parties based in Bangladesh to send their project proposals, regardless of age, years of experience, nationality, ethnicity, religion or any other category;

• Only proposals for activities that start at a minimum 4 months after the deadline of the call for proposals will be accepted. Projects beginning before 21 October 2014 will not be eligible for a grant; All projects should start no later than January 2015;

• The project’s timeframe should not exceed 12 months;

• This call only covers project-related expenses, and not running or recurring operating expenses;

• Support will not be provided retroactively, i.e. to projects already implemented;

• Previous grantees of Prince Claus Fund may not apply for a new grant unless the previous funded project/grant is finished and closed before the application submission deadline for this year.

• All proposals must apply by using the online application form template provided on the website of the Prince Clause Fund;

• Proposals submitted after the deadline will not be considered.

The call does not provide support for:

• The development, scripting, production and post-production of short and full-length documentary, animation, experimental, or feature films;

• Research and writing of literary works, novels, short stories, poetry, or biographies;

• Scholarships;

• Applications requesting funding exclusively for fees and salaries;

• Infrastructural or operational costs.

1.   How to Apply

• Fill out the application form in the Word document found on the Prince Claus Fund’s website. Links to samples of your work online (for example, on YouTube or Vimeo) can also be added directly into the application. Photos and additional documents can be sent in together with the application form

When your application is complete (including application form and supporting materials), please submit it to:

• You will receive an email confirmation once your application has been received.

2.   Evaluation & Selection

• The selection process aims to ensure that projects are selected in a transparent and fair manner, according to clear criteria and a rigorous selection process where due consideration is given to all proposals that meet our eligibility requirements.

• The grant recipients’ names will be published on the Prince Claus Fund website once the final decisions have been made.

3.   Grant Contracts

•      The Prince Claus Fund will draft a contract to be signed by the selected grantees. The contract will include project start and end dates, grant amount, financial requirements, payment schedule, general provisions, implementation and amendments, required reports, and project results.

4.   Payment Schedule

• Grantees receive 25% of the total grant amount as a first payment (upon signing the grant contract). Once the first progress report has been received, a second instalment of 50% of the total grant amount will be made to the grantee. Once the project is complete and the grantee has submitted the deliverables, narrative and financial reports, the remaining 25% of the total grant will be transferred to the grantee. 


Phase 1: Intake and First selection

When the call closes, all of the applications are compiled into a table that details the name of the organisation and of the applicant, the title of the project, a small description of the project and the amount requested. This first step allows us to filter out the projects that do not fit within the Prince Claus Fund’s and the GSRD Foundation’s criteria.

The Prince Claus Fund sends an official rejection letter via e-mail to applicants whose proposals do not make it through this first selection.

Phase 2: First screening by an internal selection team

Following Phase I, the remaining projects are then read and screened by an internal selection team composed of the Prince Claus Fund’s Programme Coordinator of Grants & Collaborations, a Researcher and a representative of the GSRD Foundation. Here the applications will be screened based on the following criteria:

- Does the project fit within the call?

- Are the objectives of the proposed project sufficiently clear and realistic?

-  Is the proposed budget reasonable in relation to the available funds?

The list of projects that has passed the 1st and the 2nd phases is then sent to the Prince Claus Fund’s International Advisory Committee.

The Prince Claus Fund will send an official rejection letter via e-mail to those applicants whose proposals do not make it through this second selection.

Phase 3: Selection by the Prince Claus Fund’s Management Team and a representative of the GSRD Foundation

The selected projects are then presented to the Prince Claus Fund’s Management Team and to the GSRD Foundation.

The projects are then read and evaluated according to an internal evaluation grid that details the criteria of the Prince Claus Fund and the GSRD Foundation. The Prince Claus Fund’s Management Team and the GSRD Foundation shall make the final decision on which projects go into the final research phase.

The projects will then be researched and screened according to the following criteria: Quality, Social/developmental relevance, Innovation, Cost, Capacity building and Entrepreneurship.

•  Quality: Assessing the grantee's methodology and artistic/cultural quality of the proposed project. What is the artistic/cultural value of the project? What demonstrates the high quality in this project? Are the results specific, achievable, realistic, measurable and do they meet a specific deadline? Are the identified project objectives and expected outcome and results coherent? Is the applicant (individual, institution, or organisation) capable of implementing the project in terms of experience, professional background, education and talent? What is the organisation's track record?

•  Social/developmental relevance: Assessing the proposal's content, significance and importance to the society and community in which the project takes place. What is the project's relevance and significance to the country's and community's (local/regional/national) context? How does the activity engage with society? Does the project address current events and issues facing the country, region, community under consideration? What spin-offs or impact will the proposed activities create?

•  Innovation: Assessing the contribution the proposed activity would make in an artistic field or genre. To what extent does the project demonstrate originality and new approaches in its content and methodology? Will the activity bring in new ideas/perspectives? Are applicants using new tools and forms of expression? Does the project address issues that are unusual and open possibilities for dialogue and/or new interpretations of the social and artistic environment? Will innovative collaborations and networks be used?

•  Capacity building: Is the project transmitting a skill or a knowledge? Is the project giving the possibility to learn a new skill set, trade or profession?

•  Entrepreneurship: Does the project encourage the start-up of a business? Does the project support cultural entrepreneurship? 

•  Cost: Assessing whether the proposed project's costs corresponds to the project output. Is the budget reasonable and suited to the project's objectives? Is the proposed expenditure justified?

The Prince Claus Fund will send an official rejection letter via e-mail to those applicants whose proposals do not make it through this third selection.

Phase 4: Research and Approval

Once in the research phase, the selected proposals will be researched and screened; second opinions are also gathered from independent experts. Although applicants may provide references, the Prince Claus Fund always seeks independent and objective opinions for each proposal.

Phase 5: Reporting, Evaluation and Communication

Once approved, the final selection of applicants shall be notified of the  amount of financial support allotted to their project. A contract will then be  drafted and signed by both the applicant and the Prince Claus Fund. The grantee is announced on the Prince Claus Fund's website.

Timely reporting and communication are preconditions for continued support. After finalisation of the project, the project and the degree to which the objectives have been fulfilled are both evaluated and documented.