Procedure: Grant Guidelines, evaluation process and criteria

Prince Claus Fund for Culture and Development     

The Prince Claus Fund believes that culture is a basic need and actively seeks innovative, quality cultural projects in spaces where resources and opportunities for cultural expression, creative production and research are limited and/or threatened.

One of the core activities of the Prince Claus Fund is to fund cultural initiatives through calls for project proposals in the field of culture and development.

In addition to being a financial partner, the Prince Claus Fund contributes its expertise and its extensive network to its collaborations and grants recipients. 

Closed Calls:

DDD Call for proposals is now closed: The Drama, Diversity and Development call for proposals is being handled by our partner organisations, so please click here for more information.

ADPP Call for proposals is now closed: The Arab Documentary Photography Programme call for proposals is being handled by our partner organisation, so please please click here for more information.

2015 Culture in Defiance Call for proposals is now closedThe Prince Claus Fund is processing these applications. For detailed procedures for the Culture in Defiace Call, please see below.


2015 Culture in Defiance Call: The Prince Claus Fund welcomed project proposals for its Cultural Defiance Fund from the following countries only: Central African Republic, Eritrea, Libya and Yemen. This call for proposals seeks to support projects from high quality artistic, creative or cultural initiatives from persons or organisations. For more information on the Cultural Defiance Fund please click here. For an overview of projects supported through the last Culture in Defiance call in 2014, please click here

Through its Cultural Defiance Fund, the Prince Claus Fund aims to support artists and cultural organisations globally, who through their artistic and cultural initiatives create a space for dialogue, opportunities for freedom of speech, critical thinking and positive impact within their societies.

Applications from organisations or individuals outside of the four listed countries above will not be eligible for support through this call. 

The Prince Claus Fund supports projects within the financial range of €15,000 - €25,000

The deadline for the submission of projects was 1 April 2015 at 18:00h Amsterdam time (CET). Only applications received before the deadline will be considered.


Closing of call 1 April, 2015

Notification of Decision by 15 July, 2015

The Culture in Defiance call for proposals is part of the Cultural Defiance Fund, made possible with support from the Dutch Postcode Lottery.


Culture in Defiance GRANT GUIDELINES

1.    Eligible Candidates

•       Applications can be submitted by individuals and organisations living and working in the following countries only: Central African Republic, Eritrea, Libya and Yemen.

2.    Eligible Expenses

•       This call only covers project-related expenses, and not running operating costs.

3.    Place and Duration

•       No support will be provided retroactively, i.e. to projects already implemented.

•       Projects must start implementation by 1 August 2015, and be implemented by 1 August 2016 at the latest.

4.    Eligible Applications

•       Previous grantees of the Prince Claus Fund may not apply for a new grant unless the previous project that received support is finished and closed before the application submission deadline for this year.

5.    How to Apply

  •   Complete the application form and submit it to
  •   Applicants may send links to samples of their work on sites such as YouTube or Vimeo by copying them directly into the application. Photos and documents can also be attached to the application form. 

•       Applicants will receive email confirmation once the application has been received.

6.    Evaluation and Selection Process

•       The grant recipients’ names will be published on Prince Claus Fund’s website.

7.    Grant Contracts

•       The Prince Claus Fund will draft a contract to be signed by the selected grantees. The contract will include contract start and end dates, grant amount, financial requirements, payment schedule, general provisions, implementation and amendments, required reports, and project results.

8.    Payment Schedule

•       A grantee will receive 25% of the grant total amount as a first payment. Once a first progress report has been received, a second instalment of 50% will be made. Once the project is complete and the grantee has submitted the deliverables, narrative and financial reports, the remaining 25% will be transferred.

This grant selection aims to ensure that projects are selected in a transparent and fair manner, according to clear criteria and a rigorous selection process where due consideration is given to all proposals that meet our eligibility requirements.

The Prince Claus Fund does not provide support for:

•       The development, scripting, production of post-production of short or full-length films

•       Research and writing of literary works such as novels, short stories, poetry, or biographies

•       Scholarships

•       Infrastructural costs


Phase 1: Intake

Proposals are screened by the Programme Committee in order to verify whether they fall within the Prince Claus Fund’s criteria for consideration. Only requests for activities starting in 2015 will be considered.

Phase 2: Evaluation of Applications by the Programme Committee

The Programme Committee evaluates all applications according to the following criteria: Quality, Innovation, Engagement and Development Relevance, Costs.

Phase 3: Research and Approval/Rejection

The selected proposals will be assessed and second opinions are gathered from independent experts. Although applicants may provide references, the Prince Claus Fund always seek independent and objective opinions for each proposal. Based on the results of this phase, the Programme Committee approves or rejects a proposal.

Phase 4: Reporting, Evaluation and Communications

Once approved, the applicant is notified about the amount of financial support. A contract is drafted and signed by both the applicant and the Prince Claus Fund. Timely reporting and communication are preconditions for continued support. The project partner is also requested to cooperate with the Prince Claus Fund with regards to the development of the Review (a publication developed by the Prince Claus Fund) which provides an overview of all the grantees and projects supported through the call. This entails the filling out of a questionnaire, and the documentation of the project in the form of high-resolution images/photographs, to be sent to the Prince Claus Fund.

After finalization of the project, the project and the degree to which the objectives have been fulfilled are both evaluated and documented. Exemplary projects that the Prince Claus Fund have supported are being disseminated on the Fund’s website and shared within its network. The grantees are announced on the Prince Claus Fund’s website.


•      Quality: Assessing the grantee's methodology and artistic/cultural quality of the proposed project.

What is the quality of the proposed project? What is the artistic/cultural value? What demonstrates the high quality in this project? Are the results of the project specific, achievable, realistic and measurable? Is the project implemented within specific deadlines? To what extent is there coherence among the identified project objectives and expected outcome and results? Is the applicant (institution or individual) capable of implementing the project in terms of experience, professional background, education and talent? What is the organisation's track record?

•      Social/developmental relevance: Assessing the proposal's content, significance and importance to the culture sector, community and society in which the project activity takes place.

What is the project's relevance and significance to the culture sector and the country's and community's context? How does the activity engage with society? Does the project address current events and issues facing the country, region, community under consideration? What spin-offs or impact will the proposed activities create?

•      Innovation: Assessing the contribution the proposed activity would make in its field or genre and its potential for impact in the local context.

To what extent does the project demonstrate originality and new approaches in its content and methodology? Does the project address issues that are unusual and open possibilities for dialogue and/or new interpretations of the social and artistic environment? Will the activity bring in new ideas/perspectives? Are applicants using new tools and forms of expression? Does the project offer new insights? Will innovative collaborations and networks be used?

•      Cost: Assessing whether the proposed project's costs corresponds to the project output.

Is the budget reasonable and suited to the project's objectives? Is the proposed expenditure justified?